Human Resources and Administration Assistant

Job description

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified HR/Administration Assistant.

DRC selects the best-qualified candidate for any role, based on pre-defined criteria, such as competencies, qualifications, and values.

We strive for diversity and inclusion in all our recruitments, by selecting the best-suited candidate based on the requirements for the job without discriminating against age, gender, ethnicity, religion, marital status, or those with a disability or similar.
About the job

The HR/Administration Assistant is responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance, and time-sheet tracking.
responsibilities will be:

Human Resources

• Assist in ensuring staff compliance with human resources policies, as per DRC’s Operations Handbook and local HR Handbook.
• Ensure that leave, recruitment, and training trackers are updated on a regular basis.
• Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
• Assist in communicating with interview candidates and scheduling tests and interviews.
• Prepare employee contracts.
• Responsible for ensuring the following are accurate, complete, and up to date: -personnel files, administration of health insurance scheme, social security,
• Assist managers and staff with effective performance management and administer the collation of performance management documentation
• Ensure new staff receive an appropriate orientation and induction.
• Ensure clearance and debriefing are carried out for exiting staff.
• Support staff development activities including promoting the DRC Learning Catalogue.
• Ensure that DRC internal documents are filled in correctly.
• Monitor and update national Staff leave balance.
• Any other HR/Admin-related tasks and responsibilities assigned by the manager.
  Administration:
  • Ensure clearance and debriefing are carried out for exiting staff.
  • Assist in coordinating flight bookings, and hotel bookings.
  • Responsible for office supplies and ensuring all the items are available all the time.
  • Identifying any necessary repairs and maintenance in a timely manner in coordination with the Supply Chain staff.
  • Supervise the office cleaners and manage their schedules duties and leaves.
  • Assist in ordering and distributing monthly topup phone credit for staff members.
  • Responsible for most of the purchase requests of the office and guest house supplies.
    About you
    To be successful in this role you must have:
    • Minimum 1 year of relevant work experience in a similar field.
    • University degree in HR Management, Business Administration, or equivalent professional qualification.
    • Strong analytical skills.
    • Strong organizational skills.
    • High degree of computer literacy.
    • Highly motivated and able to work autonomously.
    • Fluency in Arabic
    • Full professional proficiency in English.In this position, you are expected to demonstrate DRC’s five core competencies:

      Striving for excellence: You focus on reaching results while ensuring an efficient process.

      Collaborating: You involve relevant parties and encourage feedback.

      Taking the lead: You take ownership and initiative while aiming for innovation.

      Communicating: You listen and speak effectively and honestly.

      Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

      We offer
      Contract length: 6 months

      Band:
      I

      Designation of Duty Station:
      Benghazi

      Start date:

      ASAP
      Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to [ under Vacancies]).

      Application process
      All applicants must upload a cover letter and an updated CV (no longer than four pages) in English.
      A*pplications sent by email will not be considered.**Closing date for applications: 28 Oct 2023

      For further information about the Danish Refugee Council, please consult our website []).