Office Manager, Bahrain

Job description

Location

PO Box 31249, Manama

Category

Contract type

Permanent – Full Time

Salary

Competitive

Working hours

Full time

Office Manager, Bahrain:

As our office manager you would be responsible for the efficient functioning of our office through a wide range of administrative, financial, and managerial tasks. This role reports into our Head of Bahrain Office/ Head of the Middle East. We have a fantastic opportunity for an Office Manager to join the Bahrain office.

The post holder will be key in managing the administrative, operational and business support processes to allow the Partner and fee earning teams to thrive.

Your duties will cross HR, finance, IT, administration and immigration; being supported by regional and Head Office colleagues specialising in these areas.

The role of an office manager is broad and therefore a proactive approach to problem solving and ‘rolling your sleeves up’ to get things done is a prerequisite.Roles and Responsibilities

As Office Manager you would be responsible for the efficient functioning of our office through a wide range of administrative, financial, and managerial tasks, some of which are detailed below:

• Coordinating staff moves and the setting up of new joiners with relevant equipment, seating etc. Liaising with international IT, payroll, finance colleagues to ensure all necessary documentation is in-place.
• Setting up and maintaining office records
• Ensuring the general upkeep of the office and its equipment, including printing, telephone and video conferencing equipment.
• Maintaining the stationery and kitchen supplies to include liaising with suppliers where necessary.
• Working with our Finance function, dealing with the financial administration for the office including client take on, issuing bills and management of invoices and expenses claims, petty cash management, office credit card reconciliations, payment to all vendors and suppliers, office budget tracking and management.
• Managing supplier/ vendor relationships and corporate contracts.
• Public Holiday Announcements Office events (In conjunction with BD)
• Public Holiday Announcements Office events (In conjunction with BD)
• Managing visitors from other offices and assisting with travel arrangements if necessary.
• Ensuring the office is up to date with the Bahraini regulatory requirements such as Bahrani court registrations, Bahraini company licences, GDPR and tracking of regulatory/policy changes.
• Working with our Facilities function to play a key role in refurbishing the office, culture and environment ensuring continuity plans, risk management and H&S plans are in place and updated
• Ensuring compliance with quality standards and the firm’s policies in general.Qualifications and Person Specification
  • We welcome an experienced Office Manager who has been exposed to a broad range of managerial, visa/ immigration, finance tasks for an international business
  • Significant experience gained within an Office Manager / Operational role
  • Finance & IT literacy experience working with core functions in a previous role
  • Strong written and verbal communications skills
  • Demonstrates leadership and a ‘do it now’, proactive attitude- iManage / software experience
    • Comprehensive working knowledge of MS Office packages
    • Excellent interpersonal and time management skills
    • Possesses the ability to multitask, prioritise self and othersCompetencies
      • Collaborative working
      • Clientcentric
      • Commercial mindset
      • Ethical practice
      • Critical thinking
      • Lead self & others