Personal Assistant

Job description

A fantastic opportunity has arisen for a Personal Assistant (PA) to join our organisation on a permanent basis, supporting our Chairman and Chief Executive.The role requires superior organization, coordination, and facilitation skills to ensure the smooth and efficient operation of the business. Tasks include scheduling, organizing complex international travel, including monitoring of changing COVID restrictions, and document and presentation management.

They will have strong planning & multi-tasking capabilities that are essential in managing the daily activities while maintaining flexibility for changes.Project Management

• Assisting with managing, recording and executing the Chairman’s/Shareholder personal and official projects
• Assistance with timely updates project milestones
• Assistance with managing record of all projectrelated documentation
• Coordination between Executive Office and staff on projects and meetings
• Following up on behalf of the Chairman/Shareholder with all teams and consultants on their deliverable.
• Calendar Management
• Assistance with travel arrangements (Chairman’s/Shareholder travel arrangements, bookings, meetings while traveling, etc.)
• Take minutes at meetings, prepare minutes for approval, and maintain permanent record of official minutes and other proceedings of all official meetings
• Serve as official source for all information and communications from the Chairman’s/Shareholder office
• Maintain uptodate records of all necessary documentation on the assigned system for review by the Chairman/Shareholder
• Able to approach business contacts and schedule appointments at different levels of official and government institutions
• Overseeing personal staff Housemaids, Drivers
• Overseeing personal staff Housemaids, Drivers
• Coordination for purchases with the house staff and/or the Chairman/Shareholder
• Preparing a budget v/s actual report for the Chairman’s personal expenses
  Eligibility criteria
  • Minimum of Bachelors degree
  • Excellent communication and writing skills English
  • Excellent communication and writing skills English
  • Minimum of 1 year administrative experience
  • Firm command on responsibilities
  • Selfstarter takes initiative, selfdriven and selfmotivated
  • Resourcefulness and preparedness
  • Strong organizational skills and ability to work well under pressure
  • Poise, professional and emotional maturity
  • Organized, neat and systematic
  • Inquisitive about new projects and comfortable with internet research
  • Display professional maturity in times of stress
  • Reading the situation and understanding the sensitivity of certain issues
  • Able to manage complex schedules, prioritize without compromising on quality of projects and be able to handle confidential matters with diplomacy and tact
  • Embracing changes and quickly adapt with new methods and plans as advised
  • Being resourceful and a quick thinker are essential qualities
  • Ability to persuade the Chairman for a response/action if something is critical and urgent.
    Education:
    • Bachelor’s (required)
      Experience:

      – secretarial or administrative: 1 year (preferred)